Monitoring working time: is clocking in on paper legal?
The recording and control of workers’ working hours is a key element for companies. Since its mandatory implementation in 2019, organisations have been able to use different methods of time recording, among which clocking in on paper has always stood out. However, with the legislative reform that the government intends to implement later this year, the procedures that have always been accepted may no longer be accepted. That’s why BoostWorker tells you everything you need to know about these changes, and how they could affect your company. As a result of the implementation of this measure, the only legal way of clocking in will be by means of digital control software.
What is working time registration?
This refers to the process of recording, both at the beginning and at the end of the working day, the worked hours and the rest time and interruptions. As mentioned above, it is compulsory and personal for all workers, and the company must also guarantee the daily allocation and keep the records for a minimum period of four years.
On the other hand, features such as transparency, accuracy and digitalisation are also considerations that have been addressed in the way time recording is controlled in companies.
How can this reform affect my business?
Everything will depend on the timekeeping methodology that your organisation is currently applying, but if up until now you have been using the traditional system of paper-based time recording, we are warning you that the repercussions are going to be severe. Under the pretext of avoiding irregularities, the new legislative reform will make it compulsory to record working hours only digitally. This implies the need to have time and attendance software that allows for compliance with this requirement and facilitates telematic access, with the aim of streamlining inspection processes and ensuring compliance with the law.
Sanctions for legislative non-compliance
According to the regulations, non-compliance in the area of time recording shall entail a financial penalty for each worker affected in the case of falsifying or omitting data in the time register. In this regard, the ranges established for the financial penalties are as follows:
- Minor offences: 1.000 – 2.000 euros
- Serious offences: 2.001 – 5.000 euros
- Very serious offences: 5.0001 – 10.000 euros
Switch to digital clocking with BoostWorker
If you want to maintain a proper administration of the company and avoid these penalties, the implementation of time and attendance software will be essential from now on in our country. Therefore, tools such as BoostWorker help organisations not only to keep a secure and transparent record of the working day, but also to manage teleworking efficiently and to promote productivity among the workforce. What are you waiting for to optimise and digitise your time recording?